City of Box Elder
City Council Agenda
Tuesday, January 6, 2026
Tuesday, January 6, 2026
7:00 PM - City Council Chambers, 420 Villa Drive, 2nd Floor, Box Elder
If not attending the meeting in person, the City of Box Elder encourages written submission of public comments by email to: cityclerk@boxelder.us. All such written comments will be read aloud at the meeting during the public comment period. Please include your name and address in all written public comment submissions.
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1. CALL MEETING TO ORDER:
2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. APPROVE THE ORDER OF BUSINESS:
5. DECLARATION OF ANY POTENTIAL CONFLICTS-OF-INTEREST:
6. PUBLIC HEARING:
7. PUBLIC COMMENT:
(3-minute time limit per speaker)
This is a time for the members of the public to address the Council. On any issue not on the agenda, action will not be taken at the meeting except by placement on the agenda by unanimous vote of the Council members present. If you want to comment during public comment, please click on the participants tab on the bottom of your screen, then select “raise hand” at the bottom right of the screen (or dial * 9 on your phone if you’ve called into the meeting). Staff will ask you to unmute and will then recognize you by name or phone number when it is your turn to speak. This will allow everyone to be heard in a timely manner.
8. AWARDS AND RECOGNITIONS:
9. COUNCIL COMMITTEE REPORTS:
9.A Finance, Legal, and Public Safety Committee Meeting Report: December 16, 2025
Informational Only.
9.B Public Works and Planning and Zoning Committee Meeting Report: December 16, 2025
Informational Only.
10. CONSENT AGENDA:
Agenda items on the Consent Agenda are meant to be approved as a group with a single motion. Questions may be asked of any Consent Agenda items but may not be debated. Any Consent Agenda item may be removed from the Consent Agenda for separate action at the request of any Council Member or anyone present. All questions are to be directed to the Department Head.
10.A CORRECTED: City Council Meeting Minutes: December 2, 2025
CC: Motion to approve the City Council meeting minutes from December 2, 2025, as corrected.
10.B City Council Meeting Minutes: December 16, 2025
CC: Motion to approve the City Council meeting minutes from December 16, 2025, as presented.
10.C Claims List: January 6, 2026
CC: Motion to approve the January 6, 2026, Claims List as presented.
10.D Ordinance No. 782, an Ordinance Authorizing Budget Amendment No. 1 to the 2026 Budget, Second Reading
CC: Motion to approve and adopt Ordinance No. 782 as presented on its Second and Final Reading.
10.E Resolution No 25-40 - A Resolution Authorizing Acceptance of Wave Way, Hotel Way
CC: Motion to approve Resolution No. 25-40 as presented.
10.F Resolution No. 26-01, a Resolution Designating the Official Depository for the City of Box Elder for the Municipal Year Beginning January 1, 2026
CC: Motion to approve Resolution No. 26-01 as presented.
10.G Resolution No. 26-02, a Resolution Designating the Official Newspaper for the City of Box Elder for the Municipal Year Beginning January 1, 2026
CC: Motion to approve Resolution No. 26-02 as presented.
10.H Resolution No. 26-03, a Resolution Authorizing the Mayor of the City of Box Elder to Sign a Grant Agreement Between the City of Box Elder and the South Dakota Game, Fish & Parks - Land & Water Conservation Fund Program for the Purpose of Acquiring Box Elder Creek Floodway Properties and designating an authorized representative to certify and sign payment requests.
CC: Motion to approve Resolution No. 26-03 as presented.
10.I Resolution No. 26-04, a Resolution of Support Endorsing the Creation of a Contractor's Excise Tax Rebate Fund Derived from Ellsworth Air Force Base Construction Projects to be Used for Associated Roadway Repairs
CC: Motion to approve Resolution No. 26-04 as presented.
10.J Box Elder 2025 Master Transportation Study - Plan Adoption
CC: Motion to adopt the 2025 Master Transportation Plan as presented, from November 2025.
10.K Service Agreement: Aspen Ridge Lawn & Landscape - Contracted Mowing and Snow Removal Services, Exercising Option Year Two
CC: Motion to approve exercising Option Year Two of the Service Agreement with Aspen Ridge Lawn & Landscaping, as presented for contracted mowing and snow removal services.
10.L Consumption Permit Application, Fees Waived: Box Elder Chamber of Commerce, Chamber Mixers, January 27, February 24, March 31, April 28, May 26, June 30, July 28, August 25, September 29, October 27, November 24, 2026
CC: Motion to approve the Consumption Permit Application, from the Box Elder Chamber of Commerce as presented for their Chamber Mixers on January 27, February 24, March 31, April 28, May 26, June 30, July 28, August 25, September 29, October 27, November 24, 2026, and waive associated fees
10.M Sponsorship/Donation Application: Box Elder Chamber of Commerce, 2026 Chamber Mixers
CC: approve the Sponsorship/Donation Agreement with the Box Elder Chamber of Commerce for their Chamber Mixers on January 17th and February 24th, March 31, April 28, May 26, June 30, July 28, August 25, September 29, October 27, and November 24, 2026.
10.N Reschedule the Regular February 3, 2026, Committee and Regular City Council Meetings to February 2, 2026
CC: Motion to reschedule the regularly scheduled February 3, 2026, committee and City Council meetings to February 2, 2026.
11. INFORMATIONAL ITEMS:
11.A Ellsworth Excise Tax Coalition Presentation
Informational only
11.B City Promotional Video
No action needed.
12. REPORTS FROM BOARDS AND/OR COMMISSIONS:
13. UNFINISHED BUSINESS:
13.A DISCUSSION & POSSIBLE ACTION: Resolution No. 25-38, a Resolution Authorizing the City of Box Elder or the Authorized Representative Thereof, to Suspend Late Fees and Water Shut Offs on a Case-by-Case Basis
Action is dependent on if City Council decides to Repeal or Amend the Resolution.
13.B AMENDED: Resolution No. 25-34, a Resolution to Approve a Petition to Vacate the Portion of Cottonwood Drive Right-of-Way Between Line Road and Highway 1416 in the City of Box Elder, Pennington County, South Dakota
CC: Motion to approve the amendments to Resolution No. 25-34 as presented.
Item going to City Council on the same night due to: Recording requirements at the County.
14. NEW BUSINESS:
14.A Floodplain Development Permit - 647 Line Road - Lot 1 of Block 4 of Sunnydale Estates Subdivision, Section 29, T2N, R9E
CC: Motion to approve the Floodplain Development Permit for Lot 1 of Block 4 of Sunnydale Estates Subdivision, Section 29, T2N, R9E as presented.
**Item going to City Council on the same night due to: request from the applicant to start grading sooner.